Wedding seating chart sign you can print

A seating chart sign has four things: the names of the couple, the date and place, a line that tells guests what to do, and every table with its guests listed underneath. The poster this planner makes is exactly that. Below it is a chart of 64 made-up guests at 8 tables of 8, as it looks on screen before you download it.

Guests read the sign standing in a queue, so what matters is how large each name is. The free poster is 18 × 24 in; with the Event Pass or the Planner you can also choose 24 × 36 in, A2 or A1. We measured the name size by running the poster layout on 22 October 2026, with names about 15 characters long:

For scale, body text in a book is about 10 to 12 pt, so even the smallest figure in the table is not small print. It is small for a sign: at 16 pt on 18 × 24 in, 200 names fill the whole sheet. Names longer than the ones we used are shrunk to fit their column, so a long list with long names comes out a little smaller than the table says. Above about 150 guests, pair the sign with the A to Z find-your-seat list (US Letter or A4), which the seating chart generator makes from the same list.

1. Paste your guest list and set the number of tables and seats. One guest per line; put the family name in the second column to keep a family at one table.
2. Type the couple’s names and the date and place. They are printed at the top of the sign.
3. Press Seat guests, then drag any name that should sit somewhere else.
4. Open the Poster tab, choose the size and press Download PDF.
5. Send the PDF to the print shop and ask for it at actual size, with no fit-to-page scaling. The PDF page is exactly 18 × 24 in (1296 × 1728 pt) for the free size.

The sign is free to make and download, with any number of guests. The free PDF is 18 × 24 in in the Plum Proof style and has the line “Made with seating-chart-generator.com” at the bottom edge. Paid, there are two ways: the Event Pass (US$14.90, paid once, 90 days) or the Planner (US$12.90 a month). Either takes the line off and adds 24 × 36 in, A2, A1 and four more styles. See the pricing. Printing is paid to the print shop; we do not know what yours charges.

Shutterfly sells printed boards, and that is a good answer for a different need: a finished board that arrives at your door. On 22 October 2026 its Gallery Seating Chart Celebration Photo Board was a 24 × 36 in board of 4 mm white corrugated plastic, printed on one side, shown at US$24.99 reduced from US$49.99, with free economy shipping on orders of US$99 and over; its wedding signs page lists more designs. We did not order one, so we cannot say how the print looks.

Choose Shutterfly if you want one finished board without finding a print shop. Choose the PDF if your names change until the last week, or if you want to pick the paper or the board yourself.

The sign tells guests which table; the table numbers show them where it is, and place cards tell them which chair. All three come from the same list, so a name changed once is changed on each.